Opals Group has an exciting growth plan over the next 3 years.

Having grown steadily over the past 10 years, Opals is looking to bring in a HR Administrator to help support the team through our next phase of development.

Our Administrator will take responsibility for all administrative tasks within the team.

This is a very busy, hands-on role. Whilst HR experience is not essential, it would be an advantage to have an awareness of working as part of a HR team.

ADMINISTRATIVE RESPONSIBILITIES:

• Ensure all paperwork relating to employees and engineers is scanned into the employee files.
• Create employee contracts of employment and offer letters.
• Create letters for changes to terms and conditions.
• Scan and issue accreditation certificates to individuals.
• Prepare paperwork for inductions.
• Ownership of the HR inbox ensuring all emails are dealt with or passed to the relevant person.
• Ownership of the HR calendar noting employee anniversaries, probations reviews, birthdays etc.

OFFICE RESPONSIBILITIES:

• Taking inbound phone calls and directing them to the relevant person within the organisation.
• Welcome visitors to the office.
• Responsible for morning set up of Reception area.
• Maintain appropriate standards in meeting rooms and training rooms.
• Diary management for the Managing Director.
• Assist Managing Director with general administration tasks.
• Order office supplies.
• Carry out and record weekly fire alarm tests.
• Arrange birthday cards for all employees.
• Take deliveries.

GENERAL RESPONSIBILITIES:

• Maintain a culture of being Health & Safety aware and promote awareness of Health & Safety in the workplace.
• Promote and ensure all company procedures and policies are followed correctly.
• Act in a manner that reflects the strong “Customer first” ethos of Opals Group.